Introduction
CareToMatch GmbH is a Swiss company specializing in the recruitment, selection, and placement of healthcare professionals. In this statement, we refer to “we,” “us,” or “CareToMatch” as CareToMatch GmbH.
Personal data refers to all information that can directly or indirectly lead to the identification of a natural person. CareToMatch respects your privacy and carefully protects your personal data.
1. Contact Information and Responsible Party
If you have any questions regarding this statement or the processing of your personal data, you can contact us at:
CareToMatch GmbH
Splügenstrasse 8
8002 Zürich, Switzerland
Email: info@caretomatch.com
2. What Personal Data Do We Collect?
The personal data we use and collect may include:
− Basic information, such as your name, employer, title, or position;
− Contact information, such as your address, email address, and phone number(s);
− Financial information, such as bank account details;
− Technical information, such as your IP address and other information collected during your visits to our website or our applications, or regarding materials and communications we send you electronically;
− Information you provide for the purpose of attending meetings and events;
− Identification and background information that you provide or that we collect during our client introduction process;
− Personal information provided to us by or on behalf of our clients or employees, or generated by us in the course of providing our services, namely placement, which may include special categories of data;
− Details of your visits to our offices; and
− Any other information you provide to us.
3. How Do We Collect Your Data?
In the course of our professional and business activities, we regularly receive and collect personal data. Your personal data may be collected, in particular:
− When you register as a candidate or client;
− When you contact us by email, phone, or contact form;
− From public sources or third parties (e.g., LinkedIn).
In most cases, you have provided us with this data. However, in some cases, we may receive data about you from third parties, such as from governmental authorities or credit agencies, from an information or service provider, or from public records. We also collect some personal data ourselves, e.g., from public registers or websites.
4. Purposes of Data Processing
We use your personal data solely for:
− Recruitment, selection, and placement of candidates;
− Managing client and candidate relationships;
− Communication regarding job offers, services, or events;
− Compliance with legal obligations;
− Any purpose related to the above points or any purpose for which you provided personal data to CareToMatch.
5. Disclosure of Data to Third Parties
Regardless of how we receive your personal data, it may be used by all employees of CareToMatch. We may need to share personal data with third parties, including those based outside Switzerland or the EU, such as (but not limited to) subcontractors, accountants, and third parties involved in your affairs. To achieve the purposes described in this privacy statement, it may be necessary to disclose personal data to the following categories of recipients: external service providers, clients, opposing parties and their legal representatives, business partners with whom we may need to coordinate the provision of legal services, as well as authorities and courts.
We would like to point out that, as part of managing assignments, we rely on external IT service providers and cloud providers with servers in Switzerland or the EU. We also use certain IT services and communication tools that may carry data security risks (e.g., email, video conferencing). It is your responsibility to inform us if you wish to implement specific security measures.
When we share or transfer your personal data, we do so in compliance with applicable data protection laws and take appropriate security measures to ensure its integrity and protection.
6. Security and Retention Periods
We take appropriate technical and organizational measures at all times to prevent unauthorized or unlawful processing of your personal data and against accidental loss, destruction, or damage to your personal data, in accordance with our internal security procedures for storage, access, and destruction. Personal data may be stored on our own technical systems or those of our suppliers, or in physical records.
We may retain your personal data as long as it is necessary for the permissible purposes or until you withdraw your consent, unless we are legally obligated or otherwise authorized to retain this data. In particular, we may retain your personal data for an extended period if deletion would require us to overwrite our automated backup systems for emergency recovery, or if we deem it necessary to assert or defend legal claims during a corresponding retention period.
We have a legitimate interest in processing personal data for the purposes mentioned above. Some processing is also necessary to fulfill our contractual obligations to you or our legal obligations (e.g., retention obligations).
7. Your Rights
In addition to your rights under applicable data protection laws and where we are authorized or required by law and our professional obligations, we are obligated to provide you with a copy of your personal data upon request and correct any errors you identify.
Furthermore, you have the right to restrict the processing of your personal data by us, as well as the right to lodge complaints with the supervisory authorities (http://www.edoeb.admin.ch).
8. Changes to This Statement
We may adjust this privacy statement at any time without prior notice. The most current version, as published on our website, will apply. If the privacy statement is part of an agreement with you, we will notify you of any updates via email or another appropriate method.
Version: April 2025